Terms and conditions

TERMS AND CONDITIONS CROSSFIT HOOFDDORP B.V. 

Art. 1 Applicability 

These conditions apply to all members of CrossFit Hoofddorp B.V. At registration members are aware of the terms and conditions. They are assumed to have read and understood the terms and conditions before activating their account. By activation members agree to be bound by these terms and conditions. 

Art. 2 Membership 

Membership is defined as a contract of indefinite duration whereby the member is entitled to participate in the number of classes associated with their specific membership. 

Art. 3a Membership costs 

Each member pays membership fees relevant to their type of membership. Membership fees must be paid in advance and will be collected automatically through monthly installments before the start of each month. Membership fees are subject to periodic increases. 

Art. 3b Membership costs: failed payments 

When an automatic debit bounces or an invoice remains unpaid, CrossFit Hoofddorp members will receive an automated e-mail the same month with a payment link reminder and a follow-up e-mail, if needed. If a member is unable or refuses to pay the membership fees for three months or more after the invoiced amount, CrossFit Hoofddorp is allowed to deactivate a subscription for an indefinite amount of time until the payment is completed. 

Art. 4 Duration and termination of membership 

Memberships are taken out for an indefinite period and automatically renewed for a period of one month at the rates prevailing at the time of renewal. If a member wishes to cancel their membership, he/she should send a cancellation email to ​info@crossfithoofddorp.nl​ 10 days before the start of the month of cancellation. Memberships can only be cancelled after the first three full calendar months of membership at CrossFit Hoofddorp. Outdoor Training memberships can be canceled after the first full year.

Art. 5 Interim changes in membership during the membership period 

Members can switch memberships at any time. Memberships can be changed through the software supplied by CrossFit Hoofddorp to its members. It is impossible to upgrade, downgrade, cancel or pause a membership during a month that already started; any changes in membership type will only take effect and be implemented at the start of the succeeding month.

 

Art. 6 Pausing memberships 

Memberships (“current” memberships excluded) can be paused at any time during active membership. However, the minimum duration of a membership pause is a full calendar month. Membership pauses can only start on the 1st of the succeeding month and will have to be communicated by e-mail no more than 10 days before the start of the first month of membership pause. A membership can not be paused indefinitely and members have to submit a starting date for when their membership will be set to active again. If there is no communication about a pending start date less than 10 days before the membership becomes active again, the member will automatically be invoiced on the 1st of the starting month without the possibility of refunding. 

Art. 7 Lessons 

CrossFit Hoofddorp B.V. reserves the right to postpone or cancel scheduled classes without any refund or compensation in connection with public holidays, vacation time, due to a lack of signed in athletes, the illness of a coach, force majeure events, unforeseeable circumstances, or any other event beyond the reasonable control of CrossFit Hoofddorp B.V.

Art. 8 Behaviour of members 

Members should not abuse the materials or facilities of CrossFit Hoofddorp B.V. Members are liable to pay for any negligent or deliberate damage to property. Unacceptable, rude or aggressive behavior may lead to termination of membership. Coaches are responsible for the class and therefore have full authority and final say. 

Art. 9 Liability 

Members use any materials and facilities at CrossFit Hoofddorp B.V. at their own risk. CrossFit Hoofddorp B.V. or any of their coaches does not accept responsibility for the harm, injury or death of any member while participating in classes or while using any of their materials or facilities. Members indemnify CrossFit Hoofddorp B.V. for liability to a third party unconnected with their provision of services. 

Art. 10 Photographic material 

Members give CrossFit Hoofddorp B.V. permission to use photographic images and other types of recordings of groups and/or individuals, subject to appeal, for editorial publication or promotional purposes. From May 2018 onward, new members will have to opt-in before CrossFit Hoofddorp is allowed to use any photographical material of individual members for promotional purposes. 

Art. 11 Video material 

Members give CrossFit Hoofddorp B.V. permission to use video images and other types of recordings of groups and/or individuals, subject to appeal, for editorial publication or promotional purposes. From May 2018 onward, new members will have to opt-in before CrossFit Hoofddorp is allowed to use any video material of individual members for promotional purposes. The cameras in the facility that have been placed there for security reasons will only store video footage for up to 72 hours. The footage can and may only used in the events of criminal activity and might be stored longer than the aforementioned 24 hours in the events of (suspected) criminal activity. 

Art. 12 Privacy and data storage 

Personal data will be used exclusively for internal purposes and to optimize member experience. Personal data will not be passed on to third parties for profit, in compliance with Global Data Protection Regulation legislation. Personal data is stored safely and securely with CrossFit Hoofddorp or our partner SportBit Manager, with whom we have a Data Processing Agreement, ensuring the safe storage and use of personal data. CrossFit Hoofddorp coaches and employees that have access to personal data, will only use this access for internal purposes and not personal interest or financial gain. All employees that have access to personal data will report to CrossFit Hoofddorp’s Data Protection Officer and all personal data stored, used and analysed will be reported in an up to date record of processing activities under CrossFit Hoofddorp’s responsibility as mandated in Article 30 the Global Data Protection Regulation. 

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